The Coles County Clerk & Recorder's Office contains a wealth of vital records, including Birth Records, Marriage Records, and Death Records. Applications for Marriage Licenses and Civil Unions may be made at the Clerk's Office, too.

Birth Records:

From 1878 to the present. Access to indexes prior to 1916. Birth Records are not public records, and only the following are entitled to receive certified copies:

  • The person named on the record if 18 years or older
  • The parent(s) shown on the record
  • A legal guardian or legal representative of the child

Certified copies available for $14 for the first copy and $4 for each additional copy at each time of request. To request a Birth Record, please print out and complete the proper form here.

When requesting a certificate by mail, please include a self-addressed, stamped envelope.

Marriage Records:

From 1830 to the present. Access to indexes. Certified copies available for $14 for the first copy and $4 for each additional copy at each time of request. To request a Marriage Record, please print out and complete the proper form here.

When requesting a certificate by mail, please include a self-addressed, stamped envelope.

Death Records:

From 1878 to the present. Access to indexes prior to 1916. Death Records are not public records and are only available to those who have a personal or property right interest with the decedent. Certified copies available for $18 for the first copy and $8 for each additional copy at each time of request. To request a Death Record, please print out and complete the proper form here.

When requesting a certificate by mail, please include a self-addressed, stamped envelope.

You may request a Search of Records by printing out the form, completing it, and bringing it to the Clerk's office with your payment.

Genealogy:

A certified copy of Birth Records will be issued for Genealogical interests if the birth has been on file for at least 75 years. The fee for the copy is $14. A certified copy of a Marriage License will be issued for Genealogical interests for marriages prior to 1900; the fee for these copies is $14. A certified copy of a death certificate will be issued for Genealogical interests if the death has been on file at least 20 years; the fee for such a copy is $18. Genealogical copies will be stamped "for genealogical purpose only."

When requesting a certificate by mail, please include a self-addressed, stamped envelope.

Note: If a record can't be found in our files, all fees are non-refundable.

Thank you for allowing us to serve you!