Coles County
  Clerk & Recorder

Sue Rennels

 Coles County Clerk's seal

Recording      

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Contact Us:

 Phone: 217.348.0501
Fax: 217.348.7337
Postal: 651 Jackson Ave., Rm. 122
Charleston, IL 61920
Hrs.: 8:30-4:30 Mon.-Fri.
 countyclerk@co.coles.il.us

What's on Record: Over a quarter million documents, including deeds, mortgages, military records, surveys, plats of subdivisions, release of mortgages, state and federal liens, judgments, and miscellaneous documents. Land and other vital records on file in the Coles County Clerk's Office

Time Period: Beginning in 1830 and continuing to the present. The Coles County clerk's Office records nearly 12,000 valuable records in an average year.

Public Access: Coles County records are open to the public. Free access to indexes from December 1978 to the present is available to those searching Coles County Records. Actual copies of documents from April 25, 1996, to the present are available for purchase.

Plat Act Affidavit: You may download the required Plat Act Affidavit here. The Affidavit counts as one page when computing fees. Revenue tax stamp money must be in a separate check from recording fees. Recording fees and revenue tax stamps are payable to the Coles County Recorder in the form of cash, check, or money order.

Subdivision Plats: The maximum size is 30" X 21". Plats must include one mylar and four blueprints; file covenants and restrictions as separate documents. Plats must include school district, flood zone, and parcel ID number.

UCC Filings: Each UCC Filing must be marked "to be filed in real estate records" and include legal description. Amendments and terminations must include original document and UCC numbers.

Requirements & Fee Schedule: All instruments presented for recording must meet the requirements set forth in Illinois Statutes. Standard documents must be on 8 1/2" X 11" paper; individual sheets and/or front and back will be accepted. Print must be legible. First page must have 3" X 5" blank space in upper right corner with 1/2" clean margins on sides and bottom, as well as on all other pages. Maximum document size is 8 1/2" X 14". Fees are as follows:

Standard documents:

  • Land-related -- $44  for 1-4 pages, and $1 for each additional page or reference number
  • Non-Land-related -- $34 for 1-4 pages, and $1 for each additional page or reference number

Non-Standard documents:

  • Land-related -- $60 for 1-4 pages, and $2 for each additional page or reference number
  • Non-Land-related -- $50 for 1-4 pages, and $2 for each additional page or reference number

Subdivision plats:

  • $60 for one page, and $1 for each additional page

UCC Filings:

  • New & Amended UCC's -- $56 for 1-4 pages
  • Terminations -- $36 (must include original document & UCC numbers)

Further Information: For further information, contact (217) 348-7325.